Event Equipment for Loan Program

The Community Engagement Office at UBC’s Okanagan campus loans a variety of event equipment to faculty, staff, and students to present public events with a consistently strong, tier-one UBC image.

Community engagement event equipment

UBC pop-up banners

  • Outdoor — Size: 29” wide x 62” high | Banner design: UBC blue with white UBC logo | Available: 2
  • Indoor — Size: 31.5” wide x 84” high | Banner design: UBC blue with white UBC logo  | Available: 2

Note: Banner stands only are available for loan. A custom banner (size: 29″ wide x 62″ high) can be produced for your event through University Relation’s Communications Services team. Available: 5. 

Helpful tip: For indoor events that use PowerPoint, consider a UBC logo slide — logo downloads are available at:http://brand.ubc.ca/downloads/ubc-signatures-logos along with guidance on using these digital assets.

UBC Tents

  • Size: 10 feet x 15 feet | Top: Navy blue with UBC logos | On campus use only | Set-up/ take down: By Facilities Management | Available: 2
  • NEW — Size: 10 feet x 10 feet | Top: Navy blue with UBC logos | On or off campus use | Available: 2

Note: For the loan of a tent, account details (speed chart and account #) are required. If a tent is damaged during the loan period, the borrowing party is responsible.

Helpful tip: For the large tent, 10 feet by 15 feet, a Facilities Management Request must be submitted for set-up and take-down a minimum of seven days in advance of your event. 

Display Units

  • Display area: 47” wide x 71” high | Total unit height: 78″ | Colour: Vintage blue cloth | Available: 3 sets of panels allowing for various configurations | Optional: brochure racks in various sizes that velcro on to the display panels

Table Cloths

  • Rectangle – multipurpose  | Size: 90” wide x 132” long, rounded corners (fits a 6 foot table) | Colour: black | Available: 3
  • Circle – multipurpose  | Size: 120” | Colour: black | Available: 1
  • Circle – multipurpose | Size: 90″ | Colour: black | Available: 1
  • Rectangle – UBC | Design: UBC blue with UBC logos in white and ‘The University of British Columbia’ in white | Size: 86” wide x 128” long, rounded corners (fits a 6 foot table) | Available: 2


  • For table top or floor display (Note: the legs are adjustable) | Available: 4

Flooring Stand Sign Holders

  • Sign holder, pole and base | Sign size: 11” x 14” (vertical or horizontal options) | Height: ~4 ft.  Colour: silver (metal) | Available: 3

Various Items

  • Easel-style print holders – 8 ½” wide x 11” tall | Available: 14
  • Brochure holders (counter/table style) | Available: 3
  • Business card holder, 4-pocket tier | Available: 1
  • Clip boards | Colour: Blue | Available: 12

Need a photo of an event or new faculty member?

A Nikon D50 camera is available for loan by staff and faculty. The D50 is easy to use, and if needed, a three-minute tutorial will be provided on what you need to know.

Three days notice is required to book the camera. If any other specific camera equipment is required, such as a flash or card reader, this needs to be outlined when reserving the camera. To book the camera, contact:

Patty Wellborn, Media Relations Coordinator, University Relations | patty.wellborn@ubc.ca | 250.807.8463